Changing Your Wedding Date

Setting a New Wedding Date

BHLDN bride Melanee Shale, who recently postponed her destination wedding due to COVID-19, offers this advice for changing your wedding date: "Make sure that your vendors, venue and planner all get on board with a new set of contracts [so] your money (not to mention the time you spent planning) is protected. Besides that, remain hopeful. [While] your wedding plans may not be happening at the time you wanted, you can still alter them and salvage the special day."

A postponement has many moving parts, so check in with your planner, venue, and vendors as soon as possible.
Here’s how to change your wedding date, with tips from industry experts.



Have Dates in Mind

Before reaching out, create a list of dates that would work for your postponement. Though you’ll need to be flexible based on vendor and venue availability, it’s helpful to target a month or season.

Expert Tip: “Pick a date far enough out so your day can be celebrated with full attention on YOU when all of this is over, because someday, this will all be over. Your story deserves to be told in the way you have always dreamed of, no matter when that is.”

- Kerri Carlquist,
Wedding Photographer


Contact Your Planner

Next, contact your planner—they’ll be your most important resource as you contact your venue and vendors, make contract amendments, and find new vendors if needed. If you weren’t working with full-service planner already, consider upgrading your partial package or hiring a planner.

Expert Tip: “The wedding industry is really pushing for postponement. We’re doing everything we can to help clients reschedule! Planners and vendors are here to help! Lean on us.”

- Emily Gordon,
Wedding Planner at Em and E Events


Contact Your Venue

Once you’ve brainstormed potential dates and touched base with your planner, reach out to your venue. Start by asking them to share three or four dates available in your target time frame. If their next availability is too far away, ask about partner properties that can accommodate you sooner.

Expert Tip: “It's a good idea to be open to non-Saturdays, as your vendors probably have them booked for the rest of 2020. Fridays and Sundays are more likely to be open.”

- Nicole Seligman,
Executive Editor at Junebug Weddings


Contact Your Vendors

After narrowing down dates, start reaching out to your vendors. Review your contracts to understand your current agreement and options for changing or canceling, then draft an email to each vendor. Prioritize vendors who can only do one wedding per date (caterer, photo/video, entertainment, and florist). Vendors who can do more than one wedding per weekend (like bakers, rental companies, or stationers) have more flexibility. Ask about availability for the dates you’re considering, whether you can transfer existing payments, and how much notice they need to reschedule.

Expert Tip: “For vendors who can’t accommodate your new date, inquire about using nonrefundable payments toward other services, like floral arrangements, family portraits, etc.”

- Nicole Seligman,
Wedding Planner at Junebug Weddings

What's Next?

Once you’ve gotten feedback from your venue and key vendors, you’ll be able to select a date that’s the best fit. Next, it’s time to reach out to your guests with your new wedding date!

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