How to Communicate Wedding Changes to Guests

Communicating with Your Guests

The process of postponing a wedding was “such a unique situation that it was hard to find a general guidance or inspiration,” says bride Melanee Shale, who recently rescheduled her destination I do’s. “But our friends and family were so supportive, always reassuring us that they stood by whatever decision we made. Early on, we had set up a guest email chain to communicate important information. This proved invaluable…we were able to keep them updated on what was happening.

No matter when or where your wedding takes place, your family and friends can’t wait to celebrate with you—so you’ll need to keep everyone in the loop as your new plans take shape. Here are our tips on how to tell guests that you are postponing your wedding.

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Let Them Know

The moment your new date is set or your current date is canceled, let your guests know. Alerting them as soon as possible allows extra time to make new travel arrangements, especially if you’re having a destination wedding or any out-of-town guests. (Check with your resort or hotel to see if they’ll honor reservations for a new date!) If you don’t know your date yet, it’s okay to send out a note saying you’ll be postponing and guests will receive more information soon.

Paper, Digital, or Phone?

“Rescinding your original wedding date can feel like a huge undertaking,” says Nicole Seligman of Junebug Weddings. “Especially if you have a large guest list.” You have a few options when it comes to communicating with wedding guests: print, digital, or personal outreach. In addition to contacting confirmed guests, feel free to reinvite those who originally declined—they may be able to make your new date!

Paper

Some companies are offering complimentary “Change the Date” invites or postponement notices for their clients, so make sure to inquire with your stationer.

FYI: Minted has a variety of options for Change the Date cards for BHLDN brides!

Digital

Update your wedding website to keep all the new information in one place. This is an especially good option if your new plans are coming together a little at a time. You’ll also want to update your guests on social media to quickly and easily spread information; you can direct them to your website for more details.

Personal

In addition to the above, reach out to your guests personally (if possible). In an uncertain time, an old-school phone call can help to put everyone at ease.

You’re Not Alone

One of your most helpful resources when you need to communicate last-minute wedding changes? Your bridesmaids and family. Ask them for help with reaching out—with a few extra hands and an optimistic outlook, you’ll be able to celebrate with the people you love!

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